Hi guys! It’s Sophie here from Resource Worldwide. I just wanted to quickly share with you today about how do you know what tasks to actually delegate out to a virtual assistant. 

You are at the point where you have decided, “Yes, I 100% need a virtual assistant.” But you are not entirely sure what they could help you with and how much help you actually need. So a couple of key things here for you to think about when you are deciding what tasks to delegate out and some practical tips as well. 

One resource that I do have that I would love to be able to share with you is 100 Ways A Virtual Assistant Can Help Your Business Grow. So if you have not had access to that yet, please click here. I will be sure to get that PDF out to you. That will definitely get you thinking about the key processes within your business. Identifying those tasks that are taking up a lot of your time, and those that you could delegate out to a virtual assistant to free up your time, allow you to work on those more revenue-generating, creative, exciting tasks that give you lots of energy as opposed to the tasks, which are kind of more admin-based or more based around repetitive mundane day-to-day tasks or just tasks that you don’t have the skillsets which are draining and frustrating. 

The first thing is to have a look through that document and just highlight or tick off or underline which of those tasks you think would actually be valuable for someone else to do for you. The second part of this exercise on identifying what tasks a VA would be able to do for you is what are you actually doing yourself. For the next week or two weeks, keep a notebook next to you. If you’ve seen any of my videos, you know that I am a big fan of the old notebook next to you. 

Start marking off how you are spending your time. You could divide your notebook into three different columns and write down one from this time to this time. For example, I completed replying to emails or organising my inbox. How many hours is that taking you? The two things to mark down that are really important are what is the actual task and how long is it taking you to do. You can do that for a week or two weeks. 

Once you have done that, come back to that task list and write down whether or not this was a management task. Was it a task that just allows you to manage your existing business? Was it a day-to-day task? These are the things that keep your business ticking over. Put an M next to all of those tasks. Or was it a growth task? Was it something that is going to help scale your business? Was it something that is going to take you to that next level? Was it something that is going to help you reach that vision that you had when you started your own business? If it was a growth task, you can put a G next to it. That is going to break up and be very clear to you. This clearly provides you the tasks that you are doing to just keep the business going versus the tasks that you are doing to help your business grow and for you to hit your goals and how much time you’re spending on each one of those. 

Now, the final part of this exercise is to take a highlighter and highlight any of those tasks, whether they are the maintenance tasks or the growth tasks. Highlight them if you believe that someone else would be capable of doing them. Sometimes, we can be so much in our own business that we cannot think that anyone else could possibly do it because we really believe that we are the only ones that can do it based on the standard that we want. I want to tell you that is not true. It is definitely a belief that we hold on to. I did as well. But when you highlight these tasks, it is right in front of you written down on paper. You can see that all of those highlighted tasks will formulate a task list that you can then delegate out to a virtual assistant. 

The cool thing is because you have written down how much time each one is taking you, you will literally see how much time you can free up. You will also see from the growth tasks how much time you are spending on them, particularly the type of things you are doing. You might want to start expanding on those. That might be something you want to do yourself, a role that you want to develop more within the business. 

So I hope that was really helpful. These are just a couple of really practical tips. If you have been thinking about working with virtual assistants, and you would like to start working with virtual assistants, or if you would just like to know a little bit more about the process and about how Resource Worldwide could help you, please do not hesitate to get in touch. I can’t wait to hear from you! 

Sophie Dearden
Resource Worldwide